Privacy Policy
Last updated November 9, 2026
ThenJob helps you build a career record from documents you provide and compare it with jobs you want. This page says what we collect, why, and what you control.
What we collect
- Account details. Your name and email address. If you create a password, we store only a one-way hash of it, never the password itself.
- Sign-in with Google, Apple, LinkedIn or Facebook. If you choose one of these, that service tells us your name, your email address and an account identifier. We do not receive your password for that service, your contacts or your posts.
- Documents, text and web pages you add. Resumes, work history and other files or pasted text, the text of public web pages you add or confirm, and the career entries built from them.
- Job postings and your answers. Postings you paste in, and what you write when we ask about a requirement or an achievement.
- Sign-in sessions. A record that you are signed in, which expires after 30 days.
We do not use advertising or analytics trackers.
How we use it
Only to provide the service: to keep your account, build and show your career record, compare it with jobs you add, and keep the service secure. We do not sell your information and we do not use it for advertising.
Analysis of your documents
Nothing you add is analyzed until you allow it, and you can turn that off again in Settings. The consent screen names the service that will read your text before you agree. When that service is an outside AI provider, the text of the document or job posting being analyzed is sent to that provider for that purpose, with a request that it not be stored. Agreeing to one analysis service is never treated as agreeing to another.
Searching the web for your work
Only when you press the search button, your name and the roles you have confirmed are sent to the AI provider, which searches the public web for pages that may show your work. Nothing else from your record is sent. A page is read only after you say it is about you; pages you reject are remembered so they are not suggested again, and are never read.
Searching for jobs
When you ask us to find jobs, the job titles you have held, your confirmed skills and the area you choose are sent to the AI provider, which searches the web for openings. Your name, employers and contact details are not sent. The area is first suggested from the city named in your own documents; you can change it.
Cover letters and interview practice
To write a cover letter or prepare you for an interview, the job’s title, company and requirements and your confirmed entries are sent to the AI provider. When you practise an answer, that answer is sent too, and is stored in your account with the feedback until you prepare again or delete the job.
Applying for you
When you approve a job for us to apply to, we open that employer’s application form and send it in your name: your name, email, phone, city, your answers about working in the United States, any links you gave, the resume and letter prepared for that job, and your answers to that employer’s own questions. This goes only to employers you approve. We do not sign in to other sites for you and do not answer a question you have not answered yourself.
Employer replies and your calendar
If you paste an employer’s email, or forward one to your private ThenJob address, it is sent to the AI provider together with the titles and companies of the jobs you applied for, and read once to see whether an application moved to an interview or was declined. The email itself is not stored.
If you choose to connect your mailbox, you give permission on your mail provider’s own page; we never see your password. We search only for recent messages that mention the companies you applied to, read each one once in the same way, and keep only the message’s id (so it is not read twice) and, when someone at the employer wrote to you, their address for your follow-up. If you also turn on job alerts, the alert emails that job sites send you are read in the same way, and the title, employer and place of each opening are used to find it on the employer’s own site. With your permission we can place a ready message in your drafts; we never send, change or delete mail. The permission is stored encrypted, and disconnecting in Settings withdraws it and removes it. ThenJob’s use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Your calendar link shows your interview times and follow-up dates to any app that has the link; you can replace the link at any time in Settings.
Speaking instead of typing
Where a microphone button is shown, your browser turns your speech into text and puts it in the field for you to check. The audio is handled by your browser’s speech service (for example Google in Chrome or Apple in Safari), not by us. We receive only the text you save.
Cookies
We set one cookie to keep you signed in, and a short-lived one while you are signing in through an outside account. Neither is used for tracking.
Where it is stored and who processes it
Your data is stored on Google Cloud in the United States. Google Cloud hosts the service for us; an AI provider processes text only as described above. We share information with others only if the law requires it.
Your choices
- Deleting a document also deletes every entry that was built from it.
- Deleting your account, in Settings, deletes your account, documents, entries, jobs, answers and linked sign-in accounts.
- To ask for a copy of your data, or for anything else about it, write to support@thenjob.com.
Children
ThenJob is for adults looking for work. It is not intended for anyone under 16.
Changes
If this policy changes in a way that matters, we will say so on this page and update the date above.